IBBA reimbursements fall into four categories. Find your category, prepare the documents listed, and submit them to the IBBA office (ibba@my.nthu.edu.tw). Incomplete submissions will be returned.

• One week before the event: submit the advance information (speaker details, bus and insurance details, travel application, etc.).
• Within one week after the event: submit all invoices and receipts.

General rules

• Invoices and receipts must be made out to 國立清華大學 (National Tsing Hua University), tax ID 46804804.
• Receipts must show the vendor's name, tax ID, address, date, item, quantity, unit price and total, with the vendor's stamp.
• For triplicate uniform invoices, attach the receipt copy (收執聯) only.
• E-invoices: print the e-invoice proof copy (電子發票證明聯). The buyer tax ID must be 46804804, and attach an itemized purchase list (item, quantity, unit price, amount).
• Every receipt must be signed by the person who handled the purchase.

Sample documents

Receipt (免用統一發票收據): must bear the vendor's receipt stamp (收據專用章) and the owner's seal, and show the buyer, date, item, quantity, unit price and total.

E-invoice proof copy (電子發票證明聯): give NTHU's tax ID at checkout. The buyer (買方) field must show 46804804, and an itemized purchase list (item, quantity, unit price, amount) must be attached.

1. Guest speakers (speaker fee + travel)

• Speaker fee: per Ministry of Education rules, NT$1,000 per hour for NTHU speakers and NT$2,000 per hour for external speakers.
• Travel: attach tickets or proof of purchase (HSR, TRA, bus). Speakers who drive are reimbursed the Tze-Chiang (自強號) train fare between the start and end stations.
• First-time speakers fill in the Remittance Consent Form and attach a copy of their passbook cover.
• The fee is paid directly into the speaker's own bank account, so no signed receipt is needed.
• Foreign speakers must also provide a copy of their ARC (showing date of birth and ARC number) or passport.

2. Event expenses (meals, materials, etc.)

• Meals: please check the allowance with the IBBA office first.
• Invoices and receipts must follow the general rules above.

3. Field trips (bus and insurance)

The IBBA office books the bus and the insurance. Please send the following one week before the trip:

• Bus: date, departure and return times, and number of people.
• Travel insurance: each participant's name, nationality, national ID or ARC number, and date of birth.

4. Business travel (competition subsidies, accompanying staff)

• Travel application: before you go, apply for business travel in the NTHU Academic Information System (校務資訊系統). For overseas travel, also submit the overseas travel application form (出國申請單).
• Student competition subsidies: there is no fixed standard; amounts are decided by the department chair.

Domestic travel rates for faculty and staff

• Transport: reimbursed at actual cost. Flights and HSR need tickets or proof of purchase (not needed for same-day round trips). Driving your own vehicle: NT$3/km by car, NT$2/km by scooter; fuel, tolls and parking are not reimbursed. Taxis are generally not reimbursed unless approved in advance for work reasons.
• Accommodation: only if the destination is 60 km or more from NTHU, or with prior approval. Attach the hotel receipt. Limit: NT$3,500 per night on weekdays, NT$4,500 on holidays.
• Incidentals: up to NT$400 per day.

Questions? Email ibba@my.nthu.edu.tw.